Sync your Microsoft Outlook calendar with TravelPerk

You can synchronize every trip you have booked on TravelPerk with your Outlook calendar by connecting your Microsoft account.

Once set up, all bookings made with TravelPerk will be displayed with general information about your trip like the Trip ID, departure and arrival times and booking reference. Any changes to your trips will be updated in your calendar. 

You can link up to 5 calendars, but each one needs to have a different email account.

TravelPerk can only read and send information to the TravelPerk Trips calendar created by the integration. We won't have access to other events on your Outlook calendar.  

Sync your Microsoft Outlook calendar with TravelPerk

1. In the top right corner of your TravelPerk homepage, click your profile picture
2. Select Your profile
3. Go to the Calendar sync section, and click Add trips to calendar 
4. In the Microsoft Outlook calendar box, click Connect calendar
5. Sign In with your Microsoft account
6. Give access to the TravelPerk Integration by ticking the consent box and clicking Accept
7. Your new connection will be displayed in the Calander sync section of your profile
8. In your Outlook calendar, you will have a calendar called TravelPerk Trips
9. All your trips on TravelPerk will now automatically show up in the TravelPerk Trips calendar on your Outlook calendar

Disconnect your Microsoft Outlook calendar

You can disconnect your Microsoft Outlook calendar at any point. 

1. In the top right corner of your TravelPerk homepage, click your profile picture
2. Select Your profile
3. Go to the Calendar sync section and click Edit
4. In the Microsoft Outlook calendar box, click Disconnect

Note: Once you have disconnected your calendar connection, you need to manually remove the TravelPerk Trips calendar from your Google calendar.

Troubleshooting

Here are some common issues that you might face when setting up or using your synced Microsoft Outlook calendar. 

• Make sure that you have a valid subscription and the necessary permissions from Microsoft. Permissions are managed by the calendar owner or administrator. If you are asked to Request approval - click the button and the owner will be notified. For more information, see the Microsoft website.
  
  
• If it says (BLOCKED) next to your calendar name, and you don't see any trip data in my Outlook calendar, or your calendar is not syncing correctly anymore, try the following:
  
  

1. Disconnect your calendar on TravelPerk
2. Delete all TravelPerk calendars in your Outlook - make sure all TravelPerk calendars have been deleted by refreshing Outlook and selecting Show all
3. Follow the syncing process again on TravelPerk