Set up dynamic budgets on travel policies

• Only Admins can use this feature

You can set dynamic budgets for travel policies to help manage changing service costs, seasonal price changes and different provider rates.

You can keep your policy flexible by setting a percentage cap based on the cheapest option or the median price. 

Dynamic budgets can be set for flights, hotels and trains.  

Set up a dynamic budget

1. Go to Account settings 
2. Under Travel Management, click Travel policies
3. Select Flights, Hotels or Trains and click Edit
4. Enter a percentage, select more than or less than and choose if it's based on the cheapest option or median price
   
   
   
5. Set your maximum budget, currency and exceptions for longer flights
6. Click Save changes

Based on the cheapest option

We'll use the price of the cheapest option in the search results to decide if the other results are in or out of policy.

If the cheapest option is €100 and your dynamic budget is 20% more than the cheapest option. Any search results that are €120 or less are within policy.

Based on the median price

We'll use the median price of the options in the search results to determine if the other options are in policy.

If the median price is €100 and your dynamic budget is 20% less than the median price. Any search results that are €80 or less are within policy. 

Note: If you've also set a maximum budget, any search results above the maximum budget will be out of policy, even if it’s within the dynamic budget range.