• You need a Pro or Premium account to use this feature
• Only Admins can use this feature

Configure your budget settings

When you set up your TravelPerk account, you can select the following:

• The currency for your budget.
• How often you'd like your budget to renew - Monthly, Quarterly or Yearly.
• The start date. 
• If you'd like to receive budget email summaries. 

Budget reports will always be in the same currency, regardless of the currency used to book trips.

Create a new budget

You can create budgets individually or contact your Account Manager to upload budgets in bulk using a CSV file. 

If you create a budget for a period that has already started, the budget will be active from the date of creation until the end of the period. 

Approval rules can be set up for a specific cost center. For more information, see Set up an approval process.

To create a new budget, follow these steps:

1. Go to Account settings
2. Under Cost management, select Budgets.
3. Click New budget
4. Select the cost center you want to create a budget for
5. Select the budget period and amount
6. Click Add period, if you want to plan for future months, quarters, or years
7. Choose a budget owner 
8. Select if and when you want to receive notifications
9. Click Create budget

Budgets are assigned to individual cost centers. If you don't see a cost center available on the list, it may already have a budget assigned to it.

Edit a budget

You cannot edit a budget after the period has passed.

You can change the budget owner in the middle of the period and the new owner will receive any communication.

You can change the budget amount in the middle of the period and the amount spent will be recalculated.

To edit a budget, follow these steps:

1. Go to Account settings
2. Under Cost management, select Budgets.
3. On the budget you want to edit, click the 3 dots and select Edit
4. Make the changes and click Save changes