Setting up budgets

• You need a Pro or Premium account to use this feature

Configure your budget settings

1. Select the currency for your budget
2. Choose how often you'd like your budget to renew - Monthly, Quarterly or Yearly - and select a start date
3. Choose if you'd like to receive budget email summaries

Note: Budget reports will always be in the same currency, regardless of the currency used to book trips.

Create a new budget

You can create budgets individually or contact your Account Manager to upload budgets in bulk using a CSV file. 

If you create a budget for a period that has already started, the budget will be active from the date of creation until the end of the period. 

Approval rules can be set up for a specific cost center. For more information, see Set up an approval process.

To create a new budget:

1. Go to Account settings
2. Under Cost management, select Budgets.
3. Click New budget
4. Select the cost center you want to create a budget for
5. Select the budget period and amount
6. Click Add period, if you want to plan for future months, quarters, or years
7. Choose a budget owner 
8. Select if you want to receive notifications
9. Click Create budget

Note: Budgets are assigned to individual cost centers. If you don't see a cost center available on the list, it may already have a budget assigned to it.

Edit a budget

• You cannot edit a budget after the period has passed.
• You can change the budget owner in the middle of the period, and the new owner will receive any communication.
• You can change the budget amount in the middle of the period and the amount spent will be recalculated.

To edit a budget:

1. Go to Account settings
2. Under Cost management, select Budgets.
3. On the budget you want to edit, click the 3 dots and select Edit
4. Make the changes and click Save changes