Integrate Payhawk with TravelPerk

• You need a Pro or Premium account to use this feature
• Only Admins can use this feature

Payhawk automates spend management through artificial intelligence and offers smart corporate cards, expense management, and invoice processing all in one platform.

The Payhawk integration

The Payhawk integration automatically gathers travel expense data and invoices from TravelPerk as soon as you book a trip. 

Payhawk is updated with TravelPerk invoices every hour.

Payhawk can only import new invoices. To import past invoices, contact the Payhawk team. 

• Once the integration is turned on, Payhawk can automatically retrieve and process expense documents issued by TravelPerk.
• If a Payhawk card or other card is used as the payment method, once the trip is booked, an invoice is generated for each booking and automatically sent to Payhawk and assigned to the correct employee. Your Payment Profile billing cycle must be set to Instant for this to work.
• If Bank Transfer is used as the payment method, the invoice generated weekly/bi-weekly/monthly is automatically sent to Payhawk and assigned to the Travel Expense Manager as set up on Payhawk.

For more information about the integration, see Payhawk's website.

Note: Bookings and invoices are imported and assigned using email addresses. Make sure that all employees use the same email address in TravelPerk and Payhawk.

Enable the Payhawk integration

You need to be an Admin on TravelPerk and Payhawk to enable the integration.  

Note:  The Admin who enables the integration needs to remain an active Admin on both platforms for the integration to continue working.

To enable the Payhawk integration, follow these steps:

1. Go to Account Settings
2. Select Integrations, find the Payhawk integration and click Set up
   
   
   
3. Click Enable
   
   
   
   
4. Log in to your Payhawk Admin account
5. On the Payhawk website, go to Settings, select Integrations and click TravelPerk
6. Click Continue
   
   
   
   
7. Click Authorize App
   
8. On the Choose travel expense managers page, select the expense owners for bank transfers and card expenses from the drop-down menu. For card expenses, you can choose if Travel Expense Managers can manage documents. 
   
   
   
   
9. If you have multiple entities on Payhawk and need to manage the integration on a group level, follow the steps in Payhawk's managing groups article

Disable the Payhawk integration

Admins can disable the Payhawk integration by following these steps:

1. Go to Account Settings
2. Select Integrations
3. Find the Payhawk integration and click Manage
4. Click Disable
    

FAQs

Can I book a trip for multiple employees in TravelPerk and import it into Payhawk?

Yes, you can book a trip for multiple employees in TravelPerk and import it into Payhawk. Invoices are assigned to the user who booked the trip.

Does Payhawk automate per diem for employees based on the trip data?

You can manage per diems on Payhawk. For more information, see Payhawk's Configuring per diem expense types article. This is not automated by the integration.

Can we split expenses in Payhawk by line item?

To learn more about splitting expenses into multiple line items, see Payhawk's Splitting expenses article.