Travel policies are a Premium feature
What's a travel policy?
A travel policy is a set of rules that outline how employees should book and expense their business travel.
Travel policies are designed to give finance teams better control over travel spend and reduce friction when it comes to expenses and reporting. As well as this, they give your travelers a lot more freedom to book the services they need at a price your company deems fair.
With travel policies, you can easily add restrictions and exceptions to set the ground rules and encourage compliance when traveling.
What to include in your travel policy
Here are some ideas of what you can put into your travel policies on TravelPerk:
- How many days in advance flights should be booked by
- The cabin class allowed for flights (you can change these according to the length of the flight)
- Per-night budgets for hotels
- Maximum star ratings for hotels
- Daily budget for cars
Want even more ideas? Read our article about defining your travel policy.
When to update your travel policy
Policies can sometimes become outdated quite quickly—with changing business needs, new locations opening up, and so on. It may be time to think about updating your travel policy to fit the current business needs if your company has:
- Experienced significant growth or restructuring
- Noticed outdated budgets for certain routes/accommodation
- Too many people booking outside the company tool (i.e. TravelPerk)
- Difficulty achieving policy compliance.
You can easily edit your existing policies or create new travel policies from the Travel policy section of Company settings.
Beware: By default, travelers are notified but not stopped from making an out-of-policy booking. To prevent out-of-policy bookings, you’ll need to set up an approval process.