Travel policies are a Premium feature
Why create travel policies?
There are many reasons why business travel policies are a super useful tool for companies—not just for admins but for travelers, too!
As well as letting finance teams have better control over travel spend and reducing friction when it comes to expenses and reporting, travel policies also give travelers themselves a lot more freedom to book the services they need at a price that your company deems fair.
What to include in your travel policy?
Here are some ideas of what you can put into your travel policies on TravelPerk:
- How many days in advance flights should be booked by
- The cabin class allowed for flights (you can change these according to the length of the flight)
- Per-night budgets for hotels
- Maximum star ratings for hotels
- Daily budget for cars
Want even more ideas? Read our article about defining your travel policy.
When to update your travel policy
Policies can sometimes become outdated quite quickly—with changing business needs, new locations opening up, and so on. It may be time to think about updating your travel policy to fit current business needs if your company:
- Has experienced significant growth or restructuring
- Has noticed outdated budgets for certain routes/accommodation
- Has too many people booking outside the company tool (i.e. TravelPerk)
- Has difficulty achieving policy compliance
You can easily edit your existing policies or create new travel policies from the Travel policy section of Company settings.
Be aware: By default, travelers are notified but not stopped from making an out of policy booking. To prevent out of policy bookings, you’ll need to set up an approval process.