Add a VAT number to TravelPerk

Good to know: VAT numbers are mandatory for most companies in the European Union and United Kingdom.

Why do we ask for VAT numbers?

Simply put, we need VAT numbers for companies in the EU and UK so we can invoice trips correctly. When we don't have this information, it can cause problems for your company's finance team because there's a possibility the right amount of VAT won't be applied to your bookings.

What format does the VAT number need to be in?

Each country has a different format for VAT numbers. A full list is available on the UK government website.

How to add a VAT number to an existing invoice profile

1. Go to Company settings, then Invoice profiles
2. Press Edit invoice profile
3. Enter the VAT number in the field
4. Save or Create the invoice profile.
   
   

How to create a new invoice profile with a VAT number

1. Go to Company settings, then Invoice profiles
2. Press New invoice profile
3. Enter the Company legal name
4. Select a Billing address in the EU or UK
5. The VAT number field will appear—fill it in with your company VAT number
6. Complete the rest of the form and press Create invoice profile.

Any invoices you receive will automatically display your VAT number.

My company doesn't have a VAT number, what should I do?

If this is the case, don't panic! Some companies don't require a VAT number—often due to the nature of their industry or their annual income. We've included a box that you can simply check if your company does not have a VAT number.

Can I reclaim the VAT for bookings on TravelPerk?

Depending on the services you book, you may be able to reclaim the VAT if your company is based in Germany, Spain, the UK, or the Netherlands. Please contact your account manager for more detailed information.